Creating a New User in the Office 365 Portal

To monitor OneDrive for Business, the eG agent has to be configured with the credentials of a user who has been assigned the Service support admin and SharePoint admin roles and is vested with the View-Only Audit Logs permission. While you can use the credentials of any existing O365 user with the aforesaid privileges, it is recommended that you create a special user for monitoring purposes using the Office 365 portal and pass the credentials of that user to the eG agent. To create a new user using the Office 365 portal and assign the required privileges to that user, follow the steps detailed below:

1. Using a browser, connect to the Office 365 portal. The default URL of the portal is: https://portal.office.com
2. Login to the portal as a user with administrator privileges.

3. Figure 94 will then appear.

   

   Figure 94 : Welcome page of the Office 365 portal

4. Click on Admin under Apps (in Figure 94). The Microsoft Office 365 Admin Center will then appear (see Figure 95).

   

   Figure 95 : The Microsoft Office 365 Admin Center

5. To create a new user, click on the Add a user link under the Active users section in Figure 95.

6. Figure 96 will then appear.

   

   Figure 96 : Adding a new user

7. Provide the First name, Last name, and Display name of the new user. Then, provide a Username, which will be automatically suffixed with the domain name of the Domain you have logged into. Click the Next button to select the geographic location of the new user.

   

   Figure 97 : Choosing the geographic location of the new user

8. Then, select the geographic Location of the new user. Turn On the Create user without product license flag in Figure 97.

9. Clicking the Next button in Figure 97 will reveal Figure 98. Here, select the Admin center access option.

   

   Figure 98 : Selecting the Admin center access

10. For the purpose of monitoring, the new user should be assigned the Service support admin role and the SharePoint admin. Select these roles from Figure 98.

11. Click the Next button in Figure 98 to review your selection which appears in Figure 99.

    

    Figure 99 : Reviewing your selection

12. Finally, click the Finish adding button in Figure 99 to add the new user. Figure 100 will then appear providing a quick summary of details of the user you just created. Office 365 also automatically generates and assigns a password to the new user. Make a note of the Username and Password displayed in Figure 100, as this is what you need to configure against the O365 USER name and O365 PASSWORD parameters of the eG tests.

    

    Figure 100 : Message confirming the successful addition of a user

13. Next, proceed to assign the View-Only Audit Logs permission to the new user. For that, first click on the Admin Center tool in the tool bar depicted by Figure 101. From the menu that pops up, click on Exchange.

    

    Figure 101 : Connecting to the Exchange Admin Center

14. Figure 102 will then appear.

    

    Figure 102 : The Exchange Admin Center

15. From the list of options in the left panel of Figure 102, select permissions. Figure 103 will then appear listing the admin role groups that pre-exist.

    

    Figure 103 : Clicking on the permissions option to view the admin role groups

16. Let us now proceed to create a role group that includes the View-Only Audit Logs permission. For that, click on the button on top of the list of admin role groups (see Figure 103). Figure 104 will then appear.

    

    Figure 104 : Adding a new role group

17. Provide a unique Name and Description for the new role group (see Figure 104). Then, click on the button in the Roles section of Figure 104. Figure 105 will then appear listing the DISPLAY NAMEs of permissions that you want to add to the new role. From this list, select the View-Only Audit Logs permission and click the add -> button to add the permission. Then, click OK to save the changes.

    

    Figure 105 : Adding the View-Only Audit Logs permission to the new role

18. Figure 106 will then appear. Next, proceed to assign the new role group (that includes the three permissions) to the user you created previously. For that, click on the button in the Members section of Figure 106.

    

    Figure 106 : Clicking on the '+' icon in the Members section

19. Figure 107 will then appear. From the list of user names displayed in Figure 107, select the name of the user you created for monitoring purposes and click the add -> button. Then, click OK.

    

    Figure 107 : Assigning the role group to a user

20. When Figure 108 appears, click the Save button to save the new role group definition.

    

    Figure 108 : Saving the new role group